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    GENERAL SECRETARY REPORT FOR THE AGM

    23rd FEBRUARY 2020

    Starting with the Indoor section we lost 2 clubs namely Bedford Borough and Cyphers. The latter because there club is being demolished to make way for a new building. We now have 50 clubs for the current season. The finals day at Watford saw, the first time, mixed pairs and mixed fours playing. The take up for the current season is 18 pairs (one more than last season) and 15 fours (the same as last season) all from just 12 clubs (one more than last season). Whilst these two mixed competitions are making a financial loss we feel that they should still be promoted to try and get entries up to at least a breakeven point.


    We lost 5 outdoor clubs and gained 3 so we now have total of 98 clubs. The competitions for Area A, C +D were run by email contact only so we will once again so we shall continue with the same format next season. We are also considering the introduction of Mixed pairs and Mixed Fours in 2021 plus allowing clubs to enter more than one team in the Pairs, Triples and Fours. A questionnaire has been sent to all 98 clubs so the response will be interesting.


    For the first time we have produced an Indoor year book which was issued before the start of the current season and have produced an Outdoor year book which have been sent with the invitation to attend the AGM.


    The web site continues to receive over 1,000 “hits” per month.


    During the outdoor season we played three friendly matches. One against Marlow BC and one against Townsend St Albans BC as 2019 was both clubs centenary year. We also played Home Counties a fixture which we have agreed to play annually on a home and away basis.


    On your behalf I would like to thank Bounds Green for the continued use of their facilities, without which the Association would not have a base to operate from.


    I would like to thank you all for attending the AGM and my colleagues on the Executive for working with me on your behalf in order that the Association continues to flourish.


    In conclusion I have to advise that I shall be retiring from the Association after the next AGM in 2021. My left hip is giving me so much aggravation that I will stop bowling altogether at the end of the current indoor season. If I am not physically bowling then I will not be a member of Huntingdon IBC



    TREASURER REPORT FOR THE AGM 23rd FEBRUARY 2020


    My report is as always based upon two methods; namely cash flow and trading.


    On the first page of my report you will see the cash position, a reduction of our cash reserves of £ 1674.70. There were several factors that explain this reduction namely -the purchase of four new Indoor Trophies for the two mixed competitions; the replacement of the Single Rink Indoor trophy; flyers to promote the Association: the reintroduction of pennants to promote the Association; purchase of blazer badges as stock had reached zero; the New Indoor year book costs which will only occur once in the “wrong” year; prize money for Mixed Indoor competitions and the provision of meals that combined to produce a deficit of approximately £ 530.00


    The second, third and fourth pages are the trading position which shows an actual loss of £ 541.00. The difference between the cash position and the trading position is all as stated above.


    I have no crystal ball but a projection of 2020 will, without any increase in affiliation fees and competition entry fees result in a trading loss of approximately £ 600.00.

    These accounts have all been audited by Mr Jim Bates from Huntingdon IBC



    Income & expenditure for the year ended

    30th September 2019






















    YEAR ENDING 30th SEPTEMBER 2019
















    Notes 2019
    2018



    INCOME
    £
    £












    Members Registration Fees
    10
    22



    Members Affiliation Fees
    3675
    3875



    Competitions - nett 1 520
    1803



    Bank Interest
    104
    75



    Year Book Less Cost 2 502
    772



    Stock Sales - nett
    10
    8



    Matches
    155







    *********
    *********





    4976
    6555





    *********
    *********



    EXPENDITURE
















    Secretarial Expenses
    325
    345



    Payment to President & Officers
    4480
    3685



    Auditor
    120
    80



    Sundry Expenses 3 326
    36



    Web Site - hosting fee
    59
    55



    Storage
    120
    100



    Matches
    86
    17





    *********
    *********





    5516
    4318





    *********
    *********



    Surplus/Deficit of Income







    Over Expenditure
    -541
    2238





    *********
    *********































    BALANCE SHEET AS AT 30th SEPTEMBER 2019

















    2019

    2018




    £ £
    £ £

    FIXED ASSETS







    Cups & Trophies at cost
    3101

    3101


    New Trophies
    1148





    Cups & Thophies







    Revaluation reserve
    68959 73208
    68959 72060










    CURRENT ASSETS







    Stock of ties, badges etc
    1512

    1486


    Cash at Bank
    31841 33352
    33515 35001










    NET CURRENT ASSETS







    Reserve for trophies
    -1000

    -1000


    Indoor competitions
    -3010

    -3095


    Prepaid indoor subscriptions
    -1225

    -1282


    Prepaid year book
    -377

    -420


    Prepayment & accruals
    984

    1492





    -4628

    -4305










    NET CURRENT ASSETS

    101933

    102756










    CAPITAL & RESERVE







    Surplus from previous year
    33515

    31559


    Excess for year



    2238


    Deficit for year
    -541





    Cups & Thophies







    revaluation reserve
    68959

    68959





    101933

    102756




















    Notes to the Accounts Year Ending 30th September 2019









    2019

    2018




    £

    £

    COMPETITIONS 1






    Entrance fees received


    10498

    10602

    Finals days cost (net)

    2010

    1488

    Stationery,post,tel & printing

    269

    336

    Trophies/prize money

    6600

    6050

    Trophy & blazer badges expenses

    662

    409

    Insurance

    436

    426

    Sundries

    0 9978
    91 8799





    ------------

    ------------





    520

    1803.27





    ------------

    ------------

    SUNDRY EXPENSES 3






    Bowls England Membership

    36

    36

    Flyers

    290 326
    0 36





    ------------

    ------------










    STOCK MOVEMENT







    Opening stock

    1485

    1163

    Stock purchase

    375

    339

    Stock sales (cost)

    -17

    -17

    Closing stock (balance sheet)


    1843

    1485





    ------------

    ------------

    Stock sale

    27.5

    25

    Stock movement

    -17

    -17

    Stock sales - profit


    10

    8





    ------------

    ------------

    YEAR BOOK INCOME 2






    Sales

    1492

    1613

    Printing. Postage & Stationery

    -990 502
    -846 767





    ------------

    ------------

    ASSOCIATION TROPHIES







    Cups & trophies of £ 68959 represents an independent insurance valuation in 1996/97







    No amendment to this figure is considered necessary by the Executive Committee