GENERAL SECRETARY REPORT FOR THE AGM
23rd FEBRUARY 2020
Starting with the Indoor section we lost 2 clubs namely Bedford Borough and Cyphers. The latter because there club is being demolished to make way for a new building. We now have 50 clubs for the current season. The finals day at Watford saw, the first time, mixed pairs and mixed fours playing. The take up for the current season is 18 pairs (one more than last season) and 15 fours (the same as last season) all from just 12 clubs (one more than last season). Whilst these two mixed competitions are making a financial loss we feel that they should still be promoted to try and get entries up to at least a breakeven point.
We lost 5 outdoor clubs and gained 3 so we now have total of 98 clubs. The competitions for Area A, C +D were run by email contact only so we will once again so we shall continue with the same format next season. We are also considering the introduction of Mixed pairs and Mixed Fours in 2021 plus allowing clubs to enter more than one team in the Pairs, Triples and Fours. A questionnaire has been sent to all 98 clubs so the response will be interesting.
For the first time we have produced an Indoor year book which was issued before the start of the current season and have produced an Outdoor year book which have been sent with the invitation to attend the AGM.
The web site continues to receive over 1,000 “hits” per month.
During the outdoor season we played three friendly matches. One against Marlow BC and one against Townsend St Albans BC as 2019 was both clubs centenary year. We also played Home Counties a fixture which we have agreed to play annually on a home and away basis.
On your behalf I would like to thank Bounds Green for the continued use of their facilities, without which the Association would not have a base to operate from.
I would like to thank you all for attending the AGM and my colleagues on the Executive for working with me on your behalf in order that the Association continues to flourish.
In conclusion I have to advise that I shall be retiring from the Association after the next AGM in 2021. My left hip is giving me so much aggravation that I will stop bowling altogether at the end of the current indoor season. If I am not physically bowling then I will not be a member of Huntingdon IBC
TREASURER REPORT FOR THE AGM 23rd FEBRUARY 2020
My report is as always based upon two methods; namely cash flow and trading.
On the first page of my report you will see the cash position, a reduction of our cash reserves of £ 1674.70. There were several factors that explain this reduction namely -the purchase of four new Indoor Trophies for the two mixed competitions; the replacement of the Single Rink Indoor trophy; flyers to promote the Association: the reintroduction of pennants to promote the Association; purchase of blazer badges as stock had reached zero; the New Indoor year book costs which will only occur once in the “wrong” year; prize money for Mixed Indoor competitions and the provision of meals that combined to produce a deficit of approximately £ 530.00
The second, third and fourth pages are the trading position which shows an actual loss of £ 541.00. The difference between the cash position and the trading position is all as stated above.
I have no crystal ball but a projection of 2020 will, without any increase in affiliation fees and competition entry fees result in a trading loss of approximately £ 600.00.
These accounts have all been audited by Mr Jim Bates from Huntingdon IBC
Income & expenditure for the year ended
30th September 2019
| YEAR ENDING 30th SEPTEMBER 2019 | ||||||||
| Notes | 2019 | 2018 | ||||||
| INCOME | £ | £ | ||||||
| Members Registration Fees | 10 | 22 | ||||||
| Members Affiliation Fees | 3675 | 3875 | ||||||
| Competitions - nett | 1 | 520 | 1803 | |||||
| Bank Interest | 104 | 75 | ||||||
| Year Book Less Cost | 2 | 502 | 772 | |||||
| Stock Sales - nett | 10 | 8 | ||||||
| Matches | 155 | |||||||
| ********* | ********* | |||||||
| 4976 | 6555 | |||||||
| ********* | ********* | |||||||
| EXPENDITURE | ||||||||
| Secretarial Expenses | 325 | 345 | ||||||
| Payment to President & Officers | 4480 | 3685 | ||||||
| Auditor | 120 | 80 | ||||||
| Sundry Expenses | 3 | 326 | 36 | |||||
| Web Site - hosting fee | 59 | 55 | ||||||
| Storage | 120 | 100 | ||||||
| Matches | 86 | 17 | ||||||
| ********* | ********* | |||||||
| 5516 | 4318 | |||||||
| ********* | ********* | |||||||
| Surplus/Deficit of Income | ||||||||
| Over Expenditure | -541 | 2238 | ||||||
| ********* | ********* | |||||||
| BALANCE SHEET AS AT 30th SEPTEMBER 2019 | ||||||||
| 2019 | 2018 | |||||||
| £ | £ | £ | £ | |||||
| FIXED ASSETS | ||||||||
| Cups & Trophies at cost | 3101 | 3101 | ||||||
| New Trophies | 1148 | |||||||
| Cups & Thophies | ||||||||
| Revaluation reserve | 68959 | 73208 | 68959 | 72060 | ||||
| CURRENT ASSETS | ||||||||
| Stock of ties, badges etc | 1512 | 1486 | ||||||
| Cash at Bank | 31841 | 33352 | 33515 | 35001 | ||||
| NET CURRENT ASSETS | ||||||||
| Reserve for trophies | -1000 | -1000 | ||||||
| Indoor competitions | -3010 | -3095 | ||||||
| Prepaid indoor subscriptions | -1225 | -1282 | ||||||
| Prepaid year book | -377 | -420 | ||||||
| Prepayment & accruals | 984 | 1492 | ||||||
| -4628 | -4305 | |||||||
| NET CURRENT ASSETS | 101933 | 102756 | ||||||
| CAPITAL & RESERVE | ||||||||
| Surplus from previous year | 33515 | 31559 | ||||||
| Excess for year | 2238 | |||||||
| Deficit for year | -541 | |||||||
| Cups & Thophies | ||||||||
| revaluation reserve | 68959 | 68959 | ||||||
| 101933 | 102756 | |||||||
| Notes to the Accounts Year Ending 30th September 2019 | ||||||||
| 2019 | 2018 | |||||||
| £ | £ | |||||||
| COMPETITIONS | 1 | |||||||
| Entrance fees received | 10498 | 10602 | ||||||
| Finals days cost (net) | 2010 | 1488 | ||||||
| Stationery,post,tel & printing | 269 | 336 | ||||||
| Trophies/prize money | 6600 | 6050 | ||||||
| Trophy & blazer badges expenses | 662 | 409 | ||||||
| Insurance | 436 | 426 | ||||||
| Sundries | 0 | 9978 | 91 | 8799 | ||||
| ------------ | ------------ | |||||||
| 520 | 1803.27 | |||||||
| ------------ | ------------ | |||||||
| SUNDRY EXPENSES | 3 | |||||||
| Bowls England Membership | 36 | 36 | ||||||
| Flyers | 290 | 326 | 0 | 36 | ||||
| ------------ | ------------ | |||||||
| STOCK MOVEMENT | ||||||||
| Opening stock | 1485 | 1163 | ||||||
| Stock purchase | 375 | 339 | ||||||
| Stock sales (cost) | -17 | -17 | ||||||
| Closing stock (balance sheet) | 1843 | 1485 | ||||||
| ------------ | ------------ | |||||||
| Stock sale | 27.5 | 25 | ||||||
| Stock movement | -17 | -17 | ||||||
| Stock sales - profit | 10 | 8 | ||||||
| ------------ | ------------ | |||||||
| YEAR BOOK INCOME | 2 | |||||||
| Sales | 1492 | 1613 | ||||||
| Printing. Postage & Stationery | -990 | 502 | -846 | 767 | ||||
| ------------ | ------------ | |||||||
| ASSOCIATION TROPHIES | ||||||||
| Cups & trophies of £ 68959 represents an independent insurance valuation in 1996/97 | ||||||||
| No amendment to this figure is considered necessary by the Executive Committee | ||||||||