GENERAL SECRETARY REPORT FOR THE AGM - 25TH FEBRUARY 2018
Having taken on the role of General Secretary last year I am writing my report with some trepidation having taken over from John Lynch, who served the Association in this role for twelve years, wondering if I have forgotten anything! I would like to start my expressing my thanks for all the help that John Lynch has given me over the last year in getting to grips with the many aspects that one has to as General Secretary. I must have been doing okay as he recently said that he was missing my phone calls!
In the short time that I have been with the Association I have seen a change in the membership of the members who attend out committee meetings with Peter Leete deciding to retire and Cedric Hart no longer feeling able to travel. We also lost Terry Kernagham; President in 1996. On a more positive note I am hoping the Will Matthews from Camberley Bowls Club will be joining us as another representative from the affiliated clubs.
As far as the number of affiliated clubs is concerned we now have 50 indoor clubs for the 2017/18 season; a reduction of 6, although Croydon IBC have advised me that they will be rejoining for the 2018/19 season. The outdoor clubs has also seen an overall decline in numbers with 7 clubs leaving and 2 clubs joining making a revised total of 105 affiliated clubs. The main reason for leaving us has been a decline in their membership.
Over the last year I have liaised with John Harriyott, our web master, and together we have made a few changes to the web site namely; the outdoor competitions have been separated into the four areas; when you click on the name of any club their details will appear at the top of the appropriate club; there is a link to “Yearbook” updates where any mistake by yours truly can be advised plus the inevitable change of club secretary details. John has also had our “hits” tracked and we often receive over 1,000 hits every month, so all in all we feel that the web site is becoming much more user friendly, but if anybody has any other ideas please let us know.
The 2018 yearbook is in the same smaller format as 2017, but this time we have included all the first and second round draws for all the outdoor competitions by taking a copy directly from the web site.
On your behalf I would like to thank Bounds Green for the continued use of their facilities, without which the Association would not have a base to operate from.
In conclusion I would like to thank you all for attending the AGM and my colleagues on the Executive for working with me our your behalf in order that the Association continues to flourish.
R.Purssord
Hon. Treasurer
London & Southern Counties Bowling Association
Income & expenditure for the year ended
30th September 2018
INCOME Notes 2018 2017
Members registration fees 22 6
Members affiliation fees 3875 2860
Competitions – nett 1 1803 72
Bank interest 75 91
Yearbook less cost 2 772 749
Stock sales – nett 8 27
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6555 3805
EXPENDITURE
Secretarial expenses 345 384
Payment to President & Officers 3685 3540
Auditor 80 80
Sundry expenses 3 36 836
Web site hosting fee 55 55
Storage 100 238
Matches 17 40
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4318 5174
Surplus/Deficit of Income over Expenditure 2238 -1368
London & Southern Counties Bowling Association
Balance Sheet for the year ended 30th September 2018
2018 2017
FIXED ASSETS
Cups & Trophies at cost 3101 3101
Cups &Trophies
Revaluation reserve 68959 72060 68959 72060
CURRENT ASSETS
Stock of ties, badges etc 1486 1226
Cash at ba 33515 35001 31599 32825
CURRENT LIABILITIES
Reserve for trophies - 1000 -1000
Prepaid Indoor competitions -3095 -2475
Prepaid Indoor subscriptions -1282 -1225
Prepaid year book -420 -351
Prepayments & accruals 1492 173
-4305 -4878
NETT CURRENT ASSETS 102756 100007
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CAPITAL & RESERVE
Surplus from previous year 31559 33227
Excess for year 2238
Deficit for year -1368
Unpresented cheques -811
Cups &Trophies
Revaluation reserve 68959 102756 68959 100007
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London & Southern Counties Bowling Association
Notes to the Accounts for the year ended 30th September 2018
1 - COMPETITIONS 2018 2017
Entrance fees 10602 8931
Finals days cost - nett 1488 1457
Stationary, post, tel & printing 336 832
Trophies & prize money 6050 5650
Trophy & blazer badges 409 408
Insurance 426 396
Sundries 91 8799 116 8859
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1803 72
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2 – SUNDRY EXPENSES
Bowls England membership 36 36
Website R&D 0 500
Present to John Lynch 0 36 300 836
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3 – STOCK MOVEMENT
Opening stock 1163 1108
Stock purchase 339 143
Stock sales (cost) -17 -88
Closing stock (balance sheet) 1486 1163
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4 – YEAR BOOK INCOME
Advertising 0 75
Sales 1613 1594
Printing, postage & stationary -846 767 -920 749
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5 – ASSOCIATION TROPHIES
Cups & trophies value of £ 68959 represents an independent insurance valuation in 1996/97.
No amendment to this figure is considered necessary by the Executive Committee