GENERAL SECRETARY REPORT AGM

26 FEBRUARY 2017

The Association lost 3 Past Presidents this year. Ill heath forced and Alf to stop being active on the executive he had given good service. Bob, President in 2001, was an area secretary and very active on the executive. Alan Greatwood gave over 15 years work to the Association and for the last 11 years as web master and editor of the year book . John Fox an area secretary passed away in January. Four people who had the association at heart.

John Harriyott has taken over as web master, updating the site and putting the year book on site. Roger Purssord went on a learning curve and produced the year book, thinner; all removed information is on the web site.

After 12 years as your general secretary, it is with a little sadness that I have given up the position, but I am sure that Roger will prove to be a worthy successor; he has many ideas, and can rely on me if he needs help.

The executive is in good shape for the coming year, but what about the future?

We need more Clubs to support the association, by nominating members for the executive; this year we do not have any nominations from outdoor clubs

In a year’s time we will need an Outdoor Competition secretary and 2 area competition Secretaries.


Outdoor Competition Secretary’s Report

Please refer to pages 31+32 of the 2018 year book.

Indoor Competition Secretary’s Report

Please refer to page 52 of the 2018 year book.

Hon. Treasurers’ Report

Having concluded my first year as Treasurer the report to AGM was made in two ways. Firstly the difference between the money in our bank accounts on the 1st of October 2015 and the 31st of September 2016. There was a deficit of £ 2647.59, basically due to prize money being paid out without the income to support it. My second report takes into account the adjustment made for the income from indoor clubs being received in the previous financial year. The loss was £ 2903. With adjustments being made to the affiliation fee and competitions entry fee I expect this loss to be reversed by 2018

R.Purssord

Hon. Treasurer

London & Southern Counties BA


Income & Expenditure for the year ended 30th September 2017












Notes


2017



2016

INCOME



£



£









Members Registration Fees



6



4

Members Affiliation Fees



2860



2445

Competitions - nett

1


72



-640

Bank Interest



91



165

Year Book less Cost

4


749



258

Stock Sales - nett



27



8





















*********


*********





3805



2240





*********


*********

EXPENDITURE

















Secretarial Expenses



384



253

Other Officers Expenses






140

Payment to President & Officers


3620



3615

Sundry Expenses


2


836



173

Matches




40




Web Site





55



168

Storage





238



794






*********


*********






5174



5144






*********


*********

Surplus/Deficit of Income







Over Expenditure




-1368



-2903





*********


*********











Balance sheet as at the 30th September 2017










2017



2016




£

£


£

£

FIXED ASSETS







Cups & Trophies at cost


3101



2809


Cups & Trophies







revaluation reserve


68959

72060


68959

71768








CURRENT ASSETS







Stock of ties, badges etc


1226



1166


Cash at Bank


31599

32825


33985

35151








CURRENT LIABILITIES







Reserve for trophies


-1000



-1000


Indoor competitions


-2475



-2334


Prepaid indoor subscriptions


-1225



-810


Prepaid year book


-351



-416


Prepayment & accruals


173



-173





-4878



-4733








NET CURRENT ASSETS



100007



102186








CAPITAL & RESERVE







Surplus from previous year


33227



35319


Excess for year







Deficit for year


-1368



-2903


Unpresented cheques


-811



811


Cups & Trophies







revaluation reserve


68959



68959





100007



102186















Notes to the Accounts Year Ending 30th September 2017







2017



2016







£



£



1

COMPETITIONS









Entrance fees (+ meals)



8931



8512



Finals days cost (net)


1573



1023




Stationery,post,tel & printing

832



1262




Prize money


5650



5850




Trophy & blazer badges expenses

408



562




Insurance



396

8859


456

9152







------------


------------

------------







72



-640







------------



------------


2

SUNDRY EXPENSES









Bowls England Membership

36



36




Gift to John Lynch


300







Presidents chain





56




New base for Lonsdale





40




Website R+D



500



168




Sundry trophies expenses


836


41

341







------------



------------












3

STOCK MOVEMENT









Opening stock



1171



1237




Stock purchase



143







Stock sales (cost)


-88



-30




Stock movement





-41




Stock adjustment









Closing stock (balance sheet)


1226



1166







------------



------------



Stock sale



115



38




Stock movement


-88



-30




Stock sales - profit



27



8







------------



------------


4

YEAR BOOK INCOME









Advertising



75



75




Sales



1594



1672




Printing. Postage & Stationery

-920

749


-1489

258







------------



------------












5

ASSOCIATION TROPHIES



















Cups & trophies of £ 68959 represents an independent insurance valuation in 1996/97



No amendment to this figure is considered necessary by the Executive Committee